Modify Construction Record

Description

The Modify Construction Record function is part of the Verification and Payments subsystem and provides part of the Construction Records functionality. The function can be accessed when the user navigates to the Construction Record screen for the record they wish to modify, clicks the Edit button, completes changes, then clicks the Save & Exit button.

The Modify Construction Record function is available when the project is in Construction or Post-Construction status and at least one Construction Record has been created. Note that the modification of the construction record in ECMS does not modify any linked file or document in the Electronic Document Management System (EDMS).

For details on deleting records, see “How Do I Delete Construction Record”.

Quick Navigation

The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen….	perform this action:
My Projects	Select project by clicking in checkbox Choose ‘Construction Records’ from Go links Click GO button
Construction Records list	Click Type hyperlink
Construction Record	Click EDIT button Make necessary changes Click SAVE & EXIT

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your personalized search.
If desired, update your personalized search by clicking the Personalize Project Search link.	The search fields are displayed and open for entry.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on the search criteria.
Locate the project for which you want to modify a Construction Record and select it by clicking in the checkbox.	A ‘X’ appears in the selected checkbox.
Choose ‘Construction Records’ from the Go links and click the GO button.	The Construction Records list is displayed. The list is ordered by Type and then by Title in ascending alphabetical order.
Click the Type hyperlink for the record you want to modify.	The Construction Record screen for the specified record is displayed.
If necessary, use the down arrow icon at the upper left of the display to jump to the bottom of the screen.	The lower portion of the screen is displayed.
Click the EDIT button.	The screen switches to edit mode.
Update the necessary fields.	The changes you make appear in the appropriate fields.
Click the SAVE & EXIT button.	A ‘please wait’ message is displayed. When processing is complete, a ‘successful’ message is displayed.
Click OK on the message box.	The message box closes, and you are returned to the Construction Records list.
	Continue modifying records, or use the navigation bar to access other ECMS functions or to log out of the system.

Related Help Documents

Topic	Help Document
Field definitions and descriptions	Tell Me About Construction Record
List of construction records	Tell Me About Construction Records
Create and track record	How Do I Create Construction Records
View records	How Do I View Construction Records for a Project
Delete record	How Do I Delete Construction Record

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:54:10 AM