Generate Accounts Receivable ID-R10 Report

Description

The ID-R10 Report is a point in time snapshot of accounts receivable documents that will be entered into FMIS to track third party invoices. It contains a heading section and a detail section that displays one line number for every SPN on the project.

Most of the data for this report is generated when the Third Party Invoice screen is saved. Once it has been created, it is accessed by clicking the ID-R10 link on the Third Party Invoice screen. An authorized user completes the document by entering the Receivable Code and the Short Revenue Code and can continue to edit the form until the Project is in Final status. The document can only be edited by an authorized user, but can be viewed by all $ECMS PennDOT users; no access is granted to business partner or public users.

Quick Navigation

The following table provides an overview of the steps in this process. Detailed step-by-step directions are provided in the next section.

From this screen….	perform this action:
My Projects	Select project by clicking in checkbox Select Third Party Invoices from Go links and click GO button
Third Party Invoices list	Click Invoice Number hyperlink
Third Party Invoice screen	Select ID-R10 from the Go links and click the GO button
ID-R10 Accounts Receivable Report screen	View accounts receivable information for the invoice

Step-by-Step Directions

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your personalized search.
If desired, update your personalized search by clicking the Personalize Project Search link.	The search fields are displayed and open for entry.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on the search criteria.
Locate the project for which you want to view the ID-R10 report and select it by clicking in the checkbox to the left of the Project Number.	An ‘X’ appears in the selected checkbox.
Select Third Party Invoices from the Go links and click the GO button.	The Third Party Invoices list is displayed. If no invoices have been generated for this project, the screen displays a ‘no records found’ message, and the ID-R10 Report is not accessible.
Click the Invoice Number hyperlink.	The Third Party Invoice screen is displayed for the selected invoice number.
Select ID-R10 Report from the Go links and click the GO button.	The ID-R10 Accounts Receivable Report associated with the invoice is displayed.
Select the Receivable code from the drop-down list.	The code you selected appears in the field.
Select the Short Receivable code from the drop-down list.	The code you selected appears in the field.
Click the SAVE & EXIT button.	The system displays a ‘please wait’ message. When processing is complete, a ‘successful’ message is displayed.
Click OK on the message box.	The message box closes, and you are returned to the report screen.
	Use the Go links to access other project-related screens, or use the navigation bar to access other ECMS functions or to log out of the system.

Related Help Documents

Topic	Help Document
Generate invoice	How Do I Generate Third Party Invoice
View reports	How Do I View ID-R-10 Accounts Receivable Report
Create fund code	How Do I Create Fund Code
Report field definitions	Tell Me About ID-R-10 Accounts Receivable Report
Invoice field definitions	Tell Me About Third Party Invoice

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:53:27 AM