Sign Contract - Contractor

<H2 class=form>Description</H2>
<BLOCKQUOTE>This function is part of the Contract Awards subsystem to sign the contract. The contract exists entirely online and is signed online as well. The Sign Contract function provides part of the Contract Review and Execution functionality and is accessed from the Contract screen. The contractor accesses the Contract screen by clicking the Contract link on the Contractor Project page or by clicking the link contained in the email notification that was generated when PENNDOT awarded the contract. Users access the Contract screen via the Contracts by Status link on the Contract Awards home page.
</BLOCKQUOTE> 
<H2 class=form>Step-by-Step Directions</H2>
<BLOCKQUOTE>
<TABLE border=1>
<TBODY>
<TR vAlign=top>
<TD width=151>User Action</TD>
<TD width=439>Result</TD></TR>
<TR vAlign=top>
<TD width=151>Open your browser software and access the ECMS Welcome page.</TD>
<TD width=439>The ECMS Welcome page is displayed with the navigation bar on the left.</TD></TR>
<TR vAlign=top>
<TD width=151>Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.</TD>
<TD width=439>The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).</TD></TR>
<TR vAlign=top>
<TD width=151>From the navigation bar, select the Contractor Services option. </TD>
<TD width=439>The Contractor Services option available to your user group are displayed.</TD></TR>
<TR vAlign=top>
<TD width=151>Select the My Projects option beneath Contractor Services on the navigation bar.</TD>
<TD width=439>The My Projects page is displayed and lists the projects associated with your business partner ID.</TD></TR>
<TR vAlign=top>
<TD width=151>If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.</TD>
<TD width=439>The My Projects page is updated based on your search criteria.</TD></TR>
<TR vAlign=top>
<TD width=151>Locate the project for which you want review and sign the contract and click the Project Number hyperlink.</TD>
<TD width=439>The Contractor Project page for the specified project is displayed.</TD></TR>
<TR vAlign=top>
<TD width=151>Click the Contract link.</TD>
<TD width=439>The Contract page is displayed.</TD></TR>
<TR vAlign=top>
<TD width=151>Review the contract as necessary.</TD>
<TD width=439>See “Tell Me About Contract Screen” under the Contract Review and Execution Help category.</TD></TR>
<TR vAlign=top>
<TD width=151>When you are satisfied with the contract, select the appropriate entry from the Job Title drop-down list at the bottom of the screen.</TD>
<TD width=439>The entry you selected appears in the field.</TD></TR>
<TR vAlign=top>
<TD width=151>Click the SIGN button.</TD>
<TD width=439>A message is displayed asking you to confirm that you want to sign the contract.</TD></TR>
<TR vAlign=top>
<TD width=151>Click OK on the message box.</TD>
<TD width=439>The message box closes, and a 'please wait' message is displayed. When processing is complete, a 'successful' message is displayed.
IMPORTANT: You must complete and return hardcopies of the Payment Bond, Performance Bond, and Proof of Insurance. If required, you must also complete and return proof of Railway Insurance. The contract cannot be executed and notice to proceed cannot be issued until these items are received by PENNDOT.
To print a blank performance bond and payment bond containing the appropriate project information, access the Contractor Project page for the project and click the Performance Bond link (then print the screen) and the Payment Bond link (the print the screen). Return the hardcopy to the Bureau of Design, Contract Management Division.</TD></TR>
<TR vAlign=top>
<TD width=151>Click OK on the message box.</TD>
<TD width=439>The status of the contract review is updated to the next user in the workflow, and an email notification is sent to authorized users.</TD></TR></TBODY></TABLE></BLOCKQUOTE>

Description

This function is part of the Contract Awards subsystem to sign the contract. The contract exists entirely online and is signed online as well. The Sign Contract function provides part of the Contract Review and Execution functionality and is accessed from the Contract screen. The contractor accesses the Contract screen by clicking the Contract link on the Contractor Project page or by clicking the link contained in the email notification that was generated when PENNDOT awarded the contract. Users access the Contract screen via the Contracts by Status link on the Contract Awards home page.

Step-by-Step Directions

User Action Result

Open your browser software and access the ECMS Welcome page. The ECMS Welcome page is displayed with the navigation bar on the left.

Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key. The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).

From the navigation bar, select the Contractor Services option. The Contractor Services option available to your user group are displayed.

Select the My Projects option beneath Contractor Services on the navigation bar. The My Projects page is displayed and lists the projects associated with your business partner ID.

If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button. The My Projects page is updated based on your search criteria.

Locate the project for which you want review and sign the contract and click the Project Number hyperlink. The Contractor Project page for the specified project is displayed.

Click the Contract link. The Contract page is displayed.

Review the contract as necessary. See “Tell Me About Contract Screen” under the Contract Review and Execution Help category.

When you are satisfied with the contract, select the appropriate entry from the Job Title drop-down list at the bottom of the screen. The entry you selected appears in the field.

Click the SIGN button. A message is displayed asking you to confirm that you want to sign the contract.

Click OK on the message box. The message box closes, and a 'please wait' message is displayed. When processing is complete, a 'successful' message is displayed.
IMPORTANT: You must complete and return hardcopies of the Payment Bond, Performance Bond, and Proof of Insurance. If required, you must also complete and return proof of Railway Insurance. The contract cannot be executed and notice to proceed cannot be issued until these items are received by PENNDOT.
To print a blank performance bond and payment bond containing the appropriate project information, access the Contractor Project page for the project and click the Performance Bond link (then print the screen) and the Payment Bond link (the print the screen). Return the hardcopy to the Bureau of Design, Contract Management Division.

Click OK on the message box. The status of the contract review is updated to the next user in the workflow, and an email notification is sent to authorized users.

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:56:09 AM

User Action	Result
Open your browser software and access the ECMS Welcome page.	The ECMS Welcome page is displayed with the navigation bar on the left.
Using the Registered Users Login fields at the top of the navigation bar, enter your user ID and password. Click GO or tap the Enter key.	The ECMS Welcome page appears. Your user name now appears at the top of the navigation bar, and the navigation bar options are tailored to your security group(s).
From the navigation bar, select the Contractor Services option.	The Contractor Services option available to your user group are displayed.
Select the My Projects option beneath Contractor Services on the navigation bar.	The My Projects page is displayed and lists the projects associated with your business partner ID.
If needed, enter search criteria to narrow the displayed listing of projects, then click the REFRESH button.	The My Projects page is updated based on your search criteria.
Locate the project for which you want review and sign the contract and click the Project Number hyperlink.	The Contractor Project page for the specified project is displayed.
Click the Contract link.	The Contract page is displayed.
Review the contract as necessary.	See “Tell Me About Contract Screen” under the Contract Review and Execution Help category.
When you are satisfied with the contract, select the appropriate entry from the Job Title drop-down list at the bottom of the screen.	The entry you selected appears in the field.
Click the SIGN button.	A message is displayed asking you to confirm that you want to sign the contract.
Click OK on the message box.	The message box closes, and a 'please wait' message is displayed. When processing is complete, a 'successful' message is displayed. *IMPORTANT*: You *must* complete and return hardcopies of the *Payment Bond, Performance Bond*, and *Proof of Insurance*. If required, you must also complete and return proof of *Railway Insurance*. The contract cannot be executed and notice to proceed cannot be issued until these items are received by PENNDOT. To print a blank performance bond and payment bond containing the appropriate project information, access the Contractor Project page for the project and click the Performance Bond link (then print the screen) and the Payment Bond link (the print the screen). Return the hardcopy to the Bureau of Design, Contract Management Division.
Click OK on the message box.	The status of the contract review is updated to the next user in the workflow, and an email notification is sent to authorized users.